Consortium Finance and Compliance Coordinator

Job title: Consortium Finance and Compliance Coordinator

Firm: Danish Refugee Council

Job description: Place Title: Consortium Finance and Compliance CoordinatorReporting to: Chief of Get togetherResponsibility Station : MaiduguriEmployment Interval: 12 monthsKind of Contract (Expat/Nationwide/Trainee): Nationwide/ExpatWage & Advantages: NM-G1IntroductionThe Danish Refugee Council assists refugees and internally displaced individuals throughout the globe: we offer emergency help, combat for his or her rights, and strengthen their alternative for a brighter future. We work in conflict-affected areas, alongside the displacement routes, and within the nations the place refugees settle. In cooperation with native communities, we attempt for accountable and sustainable options. We work towards profitable integration and – each time doable – for the success of the want to return house.The Danish Refugee Council was based in Denmark in 1956 and has since grown to turn into a global humanitarian group with greater than 7,000 employees and eight,000 volunteers. Primarily based in Copenhagen (Denmark) and current in forty nations, the Danish Refugee Council is a non-profit-making, politically unbiased, non-governmental and non-denominational reduction group.Our imaginative and prescient is a dignified life for all displaced. All our efforts are based mostly on our worth compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.BackgroundDanish Refugee Council (DRC) has had an operational presence in Nigeria since 2015. DRC Nigeria is the biggest DRC nation mission within the West Africa area and one of many largest DRC nation missions globally. At present, DRC delivers life-saving help and safety to susceptible, conflict-affected populations together with internally displaced individuals, returnees, and host communities within the areas of armed violence discount, humanitarian mine motion, livelihoods, vitamin and meals safety, safety, shelter, and non-food gadgets (NFI) and water, sanitation, and hygiene (WASH) in 30+ Native Authorities Areas (LGAs) throughout Borno, Adamawa and states in northeast Nigeria and Sokoto and Zamfara states in Northwest Nigeria.General objective of the function:The DRC-led six-consortium member BHA-funded consortium ‘Stronger Communities via Stronger Safety Atmosphere in Northeast Nigeria,’ commenced implementation. The consortium goals to ship an built-in, multisectoral and area-based, humanitarian help to displacement-affected communities in Borno state, Nigeria in partnership with worldwide and nationwide NGOs.This place has a rustic focus and multi-organization focus (Consortium Members) and guarantee compliance with Consortium harmonized approaches, DRC process and pointers as nicely the donor rules inside Nigeria. The function contributes to the event of the strategic targets of the Consortium, the collaboration with its members that shall be translated into steerage and plans for day-to-day duties. The function entails overseeing the monetary implementation, common administration of the consortium, reporting and communication in addition to offering technical steerage in assist companies to consortium companions.

• Present general recommendation, coordination, and technical assist to the monetary course of in addition to the members finance groups.

• Guarantee compliance with the finance DRC particular pointers and donor rules.

• Nurture and promote a tradition of compliance and threat administration in collaboration with the consortium members via the Operations Working Group

• Different assist companies associated to Provide Chain, HR and admin to make sure high quality, well timed and on funds supply of the mission.

Tasks:Monetary Administration

• In shut cooperation with Consortium Members, reinforce current procedures and programs for monetary administration and management in compliance with
• pointers of DRC, Consortium inner pointers and donor necessities.
• In collaboration with the COP, lead on Funds Observe Up [BFU] conferences almost about Consortium budgeting and spending, doc, observe and cooperate with Consortium Members and grants administration workforce to make sure all actions are carried out.
• Be certain that all applicable codecs associated to assist companies [Finance, supply chain, HR, Admin] for donor and DRC can be found throughout the Consortium and Consortium employees have a transparent understanding of donor necessities/expectations.
• Monitor, doc and coordinate response to all vital follow-up internally and externally for related Consortium Members employees.
• Preserve continuity of labor operations by documenting and speaking wanted actions to administration (Consortium Administration Unit and Steering Committee)
• Help and lead well timed supply of high quality monetary reviews to donors and inner reviews to DRC, Consortium Administration Unit and Steering Committee.
• Consolidate all monetary and assist companies information and supply month-to-month monetary briefings to the Chief of Get together and Steering Committee
• Construct rapport and lead the Operations Working Group comprised of Consortium Finance, Provide Chain, HR, Admin personnel, and well timed suggest remedial motion on key monetary and assist companies points for the consortium programme, that have to be addressed for timley and high quality together with monetary reporting, key variances, underspends, delays in logs, recruitments and many others. Guarantee thorough and efficient budgetary management for the consortium programme.
• Provoke Consortium Companions’ instalments, settlements and reviews and keep these in commonly up to date bookkeeping in DRC ERP system (DRC Dynamics)

Danger and Compliance

• Develop and keep up-to-date and in-depth data of donor and authorities insurance policies, and assist implementing DRC Led Consortia groups to make sure full compliance.
• Preserve efficient communications with Consortium Members and observe the engagement concerning donor-related points.
• Monitor the compliance facet of implementation by conducting spot checks and verification visits notably specializing in well timed and qulaity supply of assist companies to the sphere for environment friendly implementation.
• Work carefully with Consortium Members to ascertain effectivity in integration or time or cost-reduction due to sharing of sources in any respect ranges of implementation corresponding to shared subject bases, joint trainings, joint procurement, and many others and doc this effectivity in common reviews.
• Contribute to the preparation of audits and lead the preparation for native audits
• Gives skilled recommendation and assist to set technique and guarantee operational high quality and compliance
• Help and consider areas of compliance threat whereas feeding into threat registers, and suggest corrective actions
• Work carefully with Consortium Members senior personnel and DRC groups to make sure monitoring the efficiency of threat mitigation, enchancment plans and corrective actions.

Partnership and Sub-Granting

• Evaluate and guarantee compliance of mission agreements, together with subgrant-agreements, teaming agreements and memoranda of understanding.
• Preserve an up to date consortium calendar and assist in organizing Consortium conferences corresponding to kick-off conferences, working group conferences, exterior relations, mid-term opinions, and closure conferences to make sure that data is shared successfully with related employees, together with Consortium members.
• Guarantee all required documentation for monetary audits in cooperation with Consortium Members’ focal factors
• Guarantee well timed reporting and disbursement of funds for all consortium members.

Capability and Wants Assessments and Partnership Administration

• Enter into in-depth capability evaluation instruments associated to assist programs, together with finance, provide chain, finance, administration, HR
• Help associate OCA/OCD processes for NGOs together with native authority liaisons as wanted
• Handle optimistic and productive relations with NGOs and different collaborators throughout the consortium
• Set up and keep productive hyperlinks between the Consortium and and with DRC Program groups and Help departments.

Accountability and Reporting

• Guided by the DRC Programme Handbook, and BHA pointers, repeatedly monitor and develop related accountability initiatives in addition to strengthening the hassle to doc the impression and classes discovered of actions
• Guarantee compliance with inner and exterior reporting necessities together with procurement
• Present enter for month-to-month, quarterly and annual donor reviews as wanted
• Contribute to the advance of partnership practices by periodically taking part in partnership administration strategy contemplating each DRC and companions’ views, seize classes discovered and finest practices, and make suggestions for enchancment.

Folks Administration

• Means to ship concrete leads to an surroundings the place you don’t line-manage groups. Subsequently, place requires a excessive degree of group, diplomacy and negotiation expertise, whereas being agency on producing outcomes
• Present on the job coaching as a lot as required and adapt trainings/teaching to particular employees wants throughout the partnerships workforce

Every other duties as could also be assigned by the Line supervisor.Expertise and technical competencies:

• Minimal 5 years of worldwide sensible expertise in monetary administration is required
• Confirmed expertise in managing massive budgets is required
• Extra expertise managing different assist companies within the subject [Logs/supply chain, HR and admin] is required, with a minimal Three (03) years’ expertise in Administration or Human Sources Administration or Change Administration or Organisational Improvement and different associated fields particularly throughout the Worldwide NGOs, Embassies, UN Businesses and different related sectors mid-management degree.
• Confirmed expertise managing dangers and compliance points.
• Competence in offering technical steerage and coaching
• Confirmed expertise in working with nationwide companions, native/authorities authorities
• Working expertise with related donors’ pointers corresponding to US-funding (USAID, BHA)
• Expertise with utilizing ERP programs and skill to know their structure. Information of Microsoft Dynamics 365 is a giant benefit

Observe: This job description will not be an exhaustive checklist of the ability, effort, duties, and obligations related to the place.Schooling: (embrace certificates, licenses et.)Schooling and Abilities:

• Diploma in finance, accounting, economics, worldwide improvement, logistics, Enterprise Administration or different related subject expertise is an asset
• Sturdy group and planning expertise, with glorious consideration to element.
• Broad understanding of donor guidelines and rules – BHA
• Experience with non-profit budgeting is required.
• Proficiency with Microsoft Workplace purposes together with Phrase, Excel, and PowerPoint
• Expert in acquiring data vital to perform duties.
• Capable of meet deadlines whereas managing and prioritizing competing calls for.
• Downside evaluation and solutions-oriented method of working.
• Capable of shortly analysis, study and disseminate new data and data.
• Capable of talk clearly and in a well timed method.
• Capable of adapt shortly, with an openness to study and ask questions.

Languages: (point out fluency degree)

• Fluency in written and spoken English – Superior proficiency Information of native languages

Key stakeholders: (inner and exterior)

• Consortium Members’ focal Factors, Notably the Operations WG.
• Consortia Administration Unit
• Chief of Get together
• Donors (BHA)
• Steering Committee

Anticipated wage:

Location: Maiduguri, Borno State

Job date: Fri, 01 Nov 2024 23:48:21 GMT

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