Job title: Human Sources (HR) Assistant Job at Medecins Sans Frontieres (MSF)
Firm:
Job description: Medecins Sans Frontieres (MSF) is a world, personal, non-governmental, non-profit humanitarian group. Our group presents help to populations in misery, to victims of pure or man-made disasters, to victims of armed battle, with out discrimination regardless of race, faith, creed or political affiliation. We now have been working in Nigeria since February 1996.We’re recruiting to fill the place under:Job Place: Human Sources (HR) Assistant
Job Location: Gummi, Zamfara
Employment Sort: Full TimePrimary Goal and Obligations of the place
- Execute administrative, HR and authorized associated duties to help the Undertaking HR Supervisor following MSF requirements and procedures, in an effort to guarantee authorized compliance and to comprehend the HR capability required to realize undertaking targets.
Common Accountabilities
- Beneath supervision of the Undertaking HR Supervisor managing private information in an effort to guarantee accuracy, compliance and on time funds.
- Updating the HR database and private information to facilitate HR processes administration.
- Updating Social safety Tax workplace information in an effort to meet authorized necessities together with particular amendments when crucial in an effort to guarantee native labour and financial legislation compliance
- Making all administrative data out there to the workers (posting, conferences, and so forth.), supporting the Undertaking HR Supervisor in translating paperwork into native language and aiding in conferences upon request.
- Cowl the Finance Assistant when s/he on annual go away
- Further HR/ Administrative duties delegated by the Undertaking HR Supervisor
- Getting ready employment contracts in conformity with authorized necessities together with particular amendments when crucial in an effort to guarantee native labour and financial legislation compliance.
- Getting ready month-to-month pay slips for all workers, modifying and updating the required knowledge, in an effort to make sure the punctuality and accuracy of workers payroll.
- Following up of all expiring rental contract dates and inform the Administration Supervisor in an effort to go away sufficient time to rearrange a renewal or search for another different
- Helps the mission with the implementation of Range, Fairness and Inclusion (DEI)actions
- Ensures MSF colleagues in Gummi undertaking are sensitized on DEI issues
- In shut collaboration with the HR Supervisor, plans helps all Studying elements of the worker improvement cycle:,induction processes, particular person and staff improvement coaching plans, efficiency evaluations, rele-vant as-pects of recruitment, in addition to communication about and maintenance of Studying instruments and alternatives.
MSF Part/Context Particular Accountabilities
- Be certain that the every day employee pool is up to date and the related data are reported precisely. Facilitate their work with every division. Moreover be certain that the paper work for every day employee use are correct, up to date and full.
- Deal with nationwide and worldwide workers flights, lodging, airport transport, visa, work allow, medical assessments and any associated transit work.
- Transient new arrivals each nationwide and worldwide when it comes to the undertaking, introduce them to the staff and in addition their lodging
- Help in recruitment technicalities akin to sharing emptiness with coordination for announcement , making the recruitment instrument, arranging and facilitating check places between initiatives, informing candidates whether or not chosen or not.
- Acquire data from MoH incentive workers and guarantee correct submitting and encoding in homere.
- Collect data for the MoH incentive workers from related supervisors and put together incentive cost sheet precisely earlier than sharing with finance division.
- Put together requests and monitor consumable and non-consumable inventory for the MSF guesthouse and workplace.
- L&D comply with up (sending purposes, facilitating trainings, comply with up on reviews, reserving the venues getting ready per diem, safety cash, journey , visa necessities and so forth. filling out L&D exercise reviews and following up with the L&D supervisor within the mission when it comes to all L&D associated actions.
- Preserve abreast efficiency administration necessities within the initiatives, keep an summary, comply with up on workers value determinations and evaluations with supervisors and managers, and file them in Homere in well timed method.
- Supervise the cleaners and cooks handle their administrative wants and guarantee they perform their day to-day duties successfully
- Management the admin workplace suppliers when it comes to stationary and cleansing objects along with consuming water, tea sugar milk, and occasional and so forth. Liase with the provision division and ensure the provides all the time out there.
- Be versatile and open to work in a dynamic and ever altering work atmosphere
- Be adaptable when it comes to taking over new duties and adjusting to ad-hoc requesting
- Be pleasant and welcome to all workers encourage having an open and protected atmosphere within the workplace
- Ensures follow-up and analysis to help workers in switch of studying to efficiency after L processes and studying occasions
- Manages Studying & Improvement actions for the undertaking in help of and in shut collaboration with the Mission Studying and Improvement Supervisor
- Determine obstacles in the direction of DEI with a deal with the initiatives, providers and beneficiaries
- Cowl up the Finance Assistant in case there are any wants as per discretion of the supervisor
- Carry out their duties observing the MSF insurance policies and in compliance with related SOPs of the division and instantly reporting to supervisor at any time when compliance is or can’t be met.
- Implement and monitor the DEI work plan for the undertaking
- Ensures the right documentation, submitting and the compilation of data of coaching programs and studying packages and recurrently shares them with the hierarchical and with the useful report (HR Supervisor, L&D, HR Coordinator).
{Qualifications}
Schooling:
- Fascinating Finance, Enterprise or Administration associated diploma.
Expertise:
- Important earlier working expertise of at the least 4 (4) years in Human useful resource.
- Fascinating expertise in MSF or different NGOs in creating international locations.
Languages:
- Mission language and native language important.
Information:
- Important pc literacy (phrase, excel, web).
Competencies:
- Outcomes and High quality Orientation L2
- Crew work and Cooperation L2
- Behavioural Flexibility L2
- Dedication to MSF Rules L2
- Stress Administration L3.
Technique of Software
and certified candidates ought to:
And
To finish your utility, please electronic mail your Cowl Letter, newest Curriculum Vitae (CV) and photocopies of solely crucial credentials as one doc with phone contact particulars (daytime) to: utilizing the Job Place as the topic of the mail.Observe
- Solely purposes submitted on-line will likely be accepted.
- Lastly, just one on-line utility kind needs to be submitted as a number of submissions is not going to be thought of.
- NO Transportation and/or allowance will likely be supplied throughout the recruitment course of.
- Solely short-listed candidates will likely be contacted for interviews.
- Any paperwork despatched to MSF-OCA (CV, cowl letter, copies of diploma, suggestions letters) is not going to be returned by MSF-OCA.
- MSF is an equal alternatives employer and promotes range throughout the organisation.
Anticipated wage:
Location: Gummi, Zamfara State
Job date: Sat, 28 Sep 2024 23:52:42 GMT
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